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Onboarding a new employee is not as simple as it might seem. It’s essential for the newcomer to feel welcomed in their workplace to encourage and motivate them to be successful during their tenure.  Every company has a different onboarding process, so you won’t find just one way to go about it. Yet the question remains, how do you onboard a new employee? We cover the process below. 

The process requires a lot of planning and the incorporation of multiple elements for the new employees’ first day, month, quarter and beyond. In doing so, you ensure the new employee maintains high morale in the long term. Therefore, it’s crucial to ensure a good start through effective onboarding if you wish to see the new employees progress over time, engaged in their work, and bring value for the company.

However, no matter how you go about the onboarding process, there are a few key elements that you should never overlook. Here, we discuss what you need to do to ensure an effective onboarding process of new employees.

Start with an Onboarding Plan

As soon as you begin taking in applications for a position, you must have a plan in place when it comes to how to onboard a new employee. If you’ve got a system in place already, there’s no harm in going over it again to find gaps and improve it to create better results.

If you’re unaware of how to create a seamless onboarding process, then you can easily conduct surveys to ask employees about their experiences with the onboarding process and what stood out for them. Filter out what is doable for you, add something unique to the mix, try implementing it for new employees and collect feedback again to see if the process has been improved. To easily collect feedback for any initiative, including onboarding you can use WorkTango. Download the information sheet here to get a sense of our platform. 

One of the more effective things you can focus on is ensuring your new employee feels comfortable. In today’s time, many businesses have shifted to hybrid or work-from-home options to ensure the safety of their employees. You can plan alternative days for them to come to the office and work from home for the other days. Doing so can help your employees better adjust to their new surroundings.

Make it Personalized

Personalized elements are perceived better by employees than anything else. But how do current employers figure out what the new employees will appreciate? The answers are available in the resumes and profiles that you receive through their applications. Typically, the candidate mentions their skills, hobbies, and other activities they’ve done that showcase their character and life outside of work.

Looking closely into their resumes can help you identify what kinds of things they might like and common interests which can allow you to create a more personalized onboarding process for them. For instance, if someone writes that they paint as a hobby, the onboarding process can include a small goodie bag that includes a paint set. Or it might be worthwhile to bring this up in meetings to make the new employee feel more comfortable.

how to onboard - new hire welcome

Give Attention to Detail with a Resume Builder

With this in mind, resumes are all built differently and might confuse an employer about where to look for the information that can help with identifying what the employee likes. Online Resume Builder can help create resumes that allow candidates to express themselves in the best way possible. With a wide range of professionally approved resume templates, it’s easier for candidates to now add in relevant information to showcase it to their potential employer.

Resume Builders have a wide range of templates available for creating resumes. Candidates creating their resumes for the first time can make use of them to help create an effective resume for themselves. It’s a smart way to highlight relevant education, experiences, and skills. 

This will help recruiters identify your skills better. You’ll immediately know which skills your new employee possesses, what their interests are, and can help identify how to onboard a new employee on your team. 

The Onboarding Process

How do you onboard a new employee to ensure a long and successful relationship with your new hire? Let’s have a look at some of the most essential things that you can implement.

1.  Connect With New Hires Before Their First Day

While you must be thinking that you’ll get to know the new employee once they start work, you should really be putting in the effort to connect with the new employees even before their first day. Why is this essential? The new employee will feel a sense of belonging to the company and will be less anxious when their first day arrives.

Not only this, but it sets the mood that they’re now part of a family at the new workplace. Moreover, the communication should be productive rather than one that focuses only on simply filling forms and the dreadful wait for the work to start.

2.  Clarify Job Requirements and Details

There’s nothing more underwhelming than starting a new job and not knowing what you’re required to do. It’s crucial for employees to have a detailed description and planning available for the new recruit so that they’re clear on what needs to be done. If there’s no clarity, the new employees won’t have a proper sense of direction while working on the projects given to them.

Therefore, it’s up to the recruiters to lay out a plan and job requirements for them before they accept the position. This could cover some of the following elements:

  •         The number of hours required
  •         The objective of the job
  •         The roles and description of tasks
  •         The educational requirements
  •         The experience and skill requirements

A streamlined job description allows new employees to know what is expected of them and helps pace themselves accordingly. Therefore, this step must never be overlooked during the onboarding process.

Onboard new employee - solar panels

3.  Plan a Detailed Orientation Program

New employees need to be welcomed to the company in a way that they understand the organization in the best way possible. But how does one do this? The trick is to create an orientation program that will offer them insight into what the organization is like, and help them understand the culture, work environment, and more.

An interactive orientation can help the new employee learn more about the organization as it allows them to ask questions and get more accustomed to the culture. Orientation programs can be done in multiple sessions with different stakeholders that cover individual mentoring, group activities, training sessions, and more. Here are a few things that are important when planning an orientation:

  •         Set goals throughout the sessions
  •         Ask for feedback after every session

Asking for feedback is key in improving the onboarding process for future hires. WorkTango has extensive experience deploying onboarding and exit surveys and helping organizations improve their own internal processes. Schedule a demo today to find out more.

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Using this methodology can enhance your orientation program and can significantly uplift the mood and morale of the newcomer. 

4.  Ensure a Welcoming Work Environment

The organization’s environment is pivotal to determining whether the new employee will be comfortable in the setup or not. Therefore, it’s appropriate to ensure that you have everyone on board when trying to get the new employee accustomed to the workplace.

Many organizations have now adopted the work from home practice or a hybrid version where there are selective days that they have to come into work, or no days in the office at all. This has helped employees develop a positive relationship with their work overall as it ensures that there’s an appropriate mix of in-house and work from home. Ensure a flexible work environment (or whatever your company chooses) is clearly articulated in the job description so expectations are set for the new employee as they onboard. 

5.  Use Appropriate Training Software

Training is crucial for new employees as it allows them to understand different concepts and processes that are used in the organizations. Many organizations invest in software that allows them to maintain a good set of training for their new hires.

Typically, you’ll find that online and recorded training sessions can be quite handy for employees. It allows the newcomers easy access to learning. Here’s a few things that are a must for training software or assets:

  •         Easy accessibility to training modules
  •         Customization to add more training sessions
  •         Track learning and offer feedback

All in all, you’ll find the answer to the question “how to onboard a new employee?” requires a lot of effort on the organization / HR teams. The end result, however, is fruitful as it initiates a good relationship with the new employee that cultivates into a long-lasting and successful one.

Additional Resources

Check out our guides on workplace culture, employee engagement, and employee surveys. Learn about every aspect of a successful employee voice initiative!


We write on the current challenges HR and organizations are facing in order to support our community. Check out more of our articles here.


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